A Comprehensive Guide on Managed Print Solution & Services


In today’s digital age, businesses are constantly seeking ways to optimize their operations and improve productivity. One area that often goes unnoticed is print management. However, with the rise of hybrid work environments and the need for efficient document workflows, managed print services have gained significant importance. This comprehensive guide will explore the growth of managed print solutions in Australia in 2023, discuss the benefits of managed print services, and identify the ideal users who can avail themselves of these services.

Managed Print Solutions and Services

Managed print services (MPS) refer to the comprehensive outsourcing of an organization’s print infrastructure to a dedicated service provider. MPS providers take care of print fleet management, document security, supply management, and ongoing support, allowing businesses to focus on their core activities. With the rapid advancement of technology, MPS has evolved to offer a range of features and benefits that contribute to improved productivity and cost savings.

Managed Print Services

Managed Print Growth Graph in 2023 Australia

In 2023, Australia has witnessed significant growth in the adoption of managed print solutions. As businesses continue to embrace hybrid work strategies, the demand for flexible and secure printing solutions has surged. According to industry reports, this growth can be attributed to several factors, including:

Growth rate

1. Enhanced Workflow Efficiency:

Managed print services streamline document processes, reducing manual intervention and improving overall workflow efficiency. Automated workflows, secure printing, and cloud-based solutions are key contributors to this growth.

2. Cost Reduction:

Organizations are increasingly looking to optimize costs without compromising productivity. MPS providers help achieve cost reductions by optimizing print resources, consolidating devices, and implementing print policies that reduce wastage.

3. Enhanced Security:

With the rise in cybersecurity threats, businesses are prioritizing the security of their print infrastructure. Managed print services provide secure print solutions, protecting sensitive information and ensuring compliance with data protection regulations.

4. Sustainability Initiatives:

Environmental sustainability is a growing concern for businesses globally. Managed print services assist organizations in adopting sustainable print practices, including reducing paper usage, energy-efficient printing, and recycling initiatives.

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Who Can Avail Managed Print Services?

Managed print services are beneficial for a wide range of organizations across various sectors. The ideal users who can avail themselves of these services include:

1. Large Enterprises:

Organizations with extensive print fleets can benefit greatly from managed print services. These services offer centralized control and monitoring of the entire fleet, ensuring optimized usage, timely maintenance, and cost-effective print management.

2. Small and Medium-sized Enterprises (SMEs):

SMEs can also leverage managed print services to improve efficiency and reduce costs. By outsourcing print management, SMEs can focus on core business operations while enjoying the benefits of streamlined document workflows.

3. Government Agencies and Educational Institutions:

Public sector entities, such as government agencies and educational institutions, deal with large volumes of sensitive documents. Managed print services provide them with secure print solutions, compliance with regulations, and efficient document management.

4. Healthcare Organizations:

The healthcare sector handles vast amounts of patient information. Managed print services offer secure printing solutions, protecting patient privacy and ensuring compliance with healthcare regulations.

5. Legal and Financial Services:

Legal and financial organizations often deal with confidential and sensitive documents. Managed print services provide robust security measures, such as user authentication and encryption, to protect sensitive information.


Managed print services have become an integral part of modern business operations, driving productivity, reducing costs, and enhancing document security. In Australia, the growth of managed print solutions in 2023 has been remarkable, fueled by the need for efficient hybrid work environments. Large enterprises, SMEs, government agencies, educational institutions, healthcare organizations, legal and financial services can all benefit from the comprehensive print management and enhanced