The office photocopier machine that plays an essential role across businesses. The staff members use it daily to copy documents for external or internal meetings, print files for corporate presentations and scan document management for office usage.
The photocopier equipment is vital for maintaining productivity within your office, so what do you do when it requires replacement?
When it is time to change this photocopier equipment, how does your office obtain the copiers you require?
The specific preferences are to either buy new photocopier equipment or switch to a printer lease option.
Photocopier lease vs. Buying the equipment Â
Buying an office printer for your business process is a substantial investment, no matter how you go about attaining a piece of new equipment. Leasing is a better approach to obtaining new technology; however, you must analyse what best advances your company operations.
When you buy a new office copier, there is a significant financial investment. Furthermore, you take on the cost of handling, maintaining and sustaining the equipment. Without a maintenance contract, your IT staff would be accountable for the operations and maintenance of your photocopiers.
Leasing eradicates the upfront investment linked with the direct purchase of photocopiers. For companies with restricted finances, this can be a great benefit.
Copier lease doesn’t need an advance payment, and you can make periodic payments. Also, you can update your old equipment with an advanced piece more frequently as you don’t own the equipment.
Benefits of printer lease for your company
The purchase of photocopiers could be an economic drain for your company. You not only have to take into consideration support and sustenance fees, but you have to come up with the preliminary spending to purchase a photocopier. This scenario could spring your fixed business operative budget.
So, it is cost-effective to opt for a photocopier, as their leasing facilitates you to skip significant financial investment. There are many advantages to getting office equipment on lease. Be you take Sharp Copiers or Canon Copiers on the lease; leasing is a practical option.
Let us take an overview on how you can save office expenses by photocopier lease.
Companies need to have adequate capital and sufficient fund balance to purchase advanced photocopiers. It is more significant for companies to keep up monetary resources to deal with more critical business openings.
Also, it is better to finance critical assets that increase in value over time than investing in workplace technology which will slowly lose its worth. Many lease agreements even comprise the cost of supplies and maintenance, which further trims down payouts and regular expenses. Let us explore further how a photocopier lease can be advantageous for your small or medium-sized business printing environments.
- Make small and flexible payments through photocopier lease
Taking photocopiers equipment on lease is a better option as a steady payment schedule is practical to set into defined company budgets.
You can select the suitable option as per your need which provides convenient leasing prearrangement. The leasing agreement offers you quick access to the photocopier machine you require. With this approach, you can get the precise technology at the correct time by making small monthly payments without utilising the big deposit to purchase the equipment directly.
- Access to the newest technology through the lease option optimises costs.
One of the significant gains of choosing photocopiers on lease rather than purchasing the equipment is that the company can easily enhance and upgrade workplace equipment. New equipment enters the markets with advancing technology upgrades; however, the machine you utilise in-house depreciates and gets outdated.
If you choose Photocopier equipment on lease, then your leasing company will provide comprehensive services right from upgrading your equipment, offering the latest machine models and the sustenance of their current equipment under the lease agreement terms.
- Maximise productivity without extra expenses through photocopier lease
Advanced technology and modern-day workplace equipment are persistent to increase productivity and maximise efficiency levels in the office setup. With the enhanced technology, you get the improved performance of the machine-like electronic sources required to operate it, the swiftness with which equipment works, and the overall cost of their offerings.
Increased competence and proficiency of photocopiers make lease agreement a significant investment. Your staff members will be able to augment their productivity since they no longer have to work with sluggish equipment.
- Reduce office costs through pre-tax expenses with a photocopier lease
When you lease photocopiers, you receive diverse kinds of gains and benefits for your business. If you decide to buy the printing equipment for long term, you will only be able to withhold the equipment’s devaluation.
However, while you lease the equipment, you can withhold the entire cost of all lease payments generated in a year. Because the lease payments comprehend as a pre-tax business expense, it assists the company to develop a higher deduction for the business and ultimately saves office costs.
Key takeaways: Advantages of leasing your photocopiers
Purchasing and leasing are both preferences when exploring to update your technology machines. However, leasing is often more significant for most small and medium-sized businesses. It is better to get the newest and best Photocopiers equipment by making small periodic payments through the leasing option.
Small businesses even get other advantages, comprising maintenance, enhancements through upgrades, and smoothly continuing their services without a significant investment.
At Axia Office & DDS Group, we offer SMBs with our managed print services mps customised explicitly to their business and operations. Our exclusive renting and leasing services come in an assortment of plans. Axia Office and DDS group are #1 Sharp Copiers and Canon photocopier dealers in Australia.
Here a continuing monthly price covers the cost of the printing equipment, replaceable supply, preventative servicing, machine maintenance, and enduring account management of your business printing utilisation and meeting your day-to-day needs.
With Axia Office & DDS Group managed print services comprising renting and leasing plans, our teams enable our clients to trim down their office expenses and downtime while boosting proficiency and competence. Have a brief and quick discussion with one of our business printing technology consultants today to find out how we can assist with your printing and copying requirements. We are here to keep your company on its business path of progress and accomplishment.
